Administrative assistant

• Work Term: Permanent
• Work Language: English
• Hours: 35 to 40 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 7 months to less than 1 year
• or equivalent experience

Work setting

• Spa

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Direct staff
• Evaluate daily operations
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Negotiate collective agreements on behalf of employers or workers
• Arrange travel, related itineraries and make reservations
• Recruit and hire staff
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Supervise office and volunteer staff

Supervision

• 1 to 2 people

Certificates, licences, memberships, and courses 

• First Aid Certificate

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Adobe Photoshop
• Social Media
• MS Office

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Time management
• Accountability
• Quick learner

Employment terms options

• Early morning

Employment terms options

• Evening
• Shift
• Flexible hours
• Morning
• Night
• On call
• To be determined
• Day
• Weekend
• Overtime required
• Overtime available

Other benefits

• Free parking available
• Team building opportunities
• Wellness program